Planning a single event site is complex enough. But when your event takes place across multiple locations or you’re responsible for a venue that will host different types of events, the challenges multiply fast.
For organisers, this often means juggling endless spreadsheets and scattered files, making repeated site visits that eat into budgets, and coordinating with stakeholders who may be working from different versions of the plan. Miscommunication is common, risks increase, and teams are left struggling to bring everything together in time.
That’s why OnePlan is built to make multi-site planning simple. Whether you’re coordinating a city-wide festival, a market that spans different towns, a multi-stage cycling race, or the world’s biggest sporting event, our platform gives you the tools to plan every site in one centralised place.
Here are 5 reasons OnePlan event planning software is built for multi-site event planning.
1. Centralised planning across every site
One of the biggest challenges in multi-site planning is keeping every team member and stakeholder aligned. With OnePlan, all locations come together in a single platform, so everyone is always working from the same version of the plans.
A good example is the LSD Promotions markets in the UK, which take place in multiple towns and cities throughout the year. Using OnePlan, they manage layouts, infrastructure, and operations across a huge variety of events: from Christmas light switch-ons and food and drink festivals to autumn fayres, artisan markets, and seasonal celebrations like Christmas and Halloween markets. Their locations span the UK, including Bilston, Birmingham, Oxford, Tamworth, Waterside, Wolverhampton, Bath, Swansea, Stratford-upon-Avon and many more.
By planning all of these events in OnePlan, organisers keep every detail centralised and accurate. Whether it’s plotting stalls, allocating infrastructure, or coordinating local partners, every plan lives in one place – giving their team the flexibility to deliver dozens of unique markets and festivals without ever losing sight of the bigger picture.
At a larger scale, the Paris 2024 Olympic & Paralympic Games used OnePlan to plan all 49 venues. Across the Organising Committee, 46 different business units were able to collaborate directly in the platform, working together on everything from crowd areas to infrastructure placement.
This wasn’t just about permanent stadiums and arenas. Paris 2024 also included temporary venue sites and multi-event hubs like Place de la Concorde, which hosted breakdancing, BMX freestyle, skateboarding, and 3×3 basketball.
“It’s easy to switch between different sports, different fields of play, for different sessions on different says, all at the touch of a button. This flexibility is vital for multi-sport events”
Planning multiple sports within the same site added layers of complexity – each with its own infrastructure needs, spectator flows, and safety considerations. OnePlan allowed teams to manage all of these variations in a single, centralised plan, ensuring that temporary and multi-use venues were just as detailed and accurate as the larger stadiums.
By managing everything in one place, Paris 2024 achieved up to 80% time savings compared to traditional methods. More importantly, it gave every stakeholder confidence that the plans they were working from were accurate and up to date, dramatically reducing the risk of errors.
2. Save time and money with fewer site visits
Multi-site events often require long days of travel just to check layouts or update maps. That time quickly adds up – but with OnePlan, organisers can reduce site visits significantly and still plan with confidence.
The Tour of Britain and Women’s Tour are strong examples. These races span over 1,300 kilometres, crossing dozens of towns and cities, with hundreds of staff and volunteers to coordinate. Before OnePlan, site visits were frequent and time-consuming. Now, organisers have reduced site visits by 75%, saving around 300 planning hours each year.
This efficiency has delivered a threefold return on investment, with annual cost savings of €8–10k. Beyond financial savings, it has also meant 2.2 tonnes of CO₂ emissions avoided – proving that smarter planning can also be more sustainable.
3. Tools tailored for your sport or sector
No two events are alike, and multi-site events often have highly specific requirements depending on the activity. OnePlan includes the exact tools organisers need for their sector.
For World Triathlon, this has been essential. The federation uses OnePlan to plan its international triathlon events, which require detailed layouts for swim, bike, and run routes, as well as safety zones, barriers, and volunteer deployment.
By planning directly in the platform, organisers ensure every detail is considered and every stakeholder can visualise the same routes and operational areas. That level of accuracy builds trust and ensures smoother event delivery across all sites.
No two events are alike, and multi-site events often have highly specific requirements depending on the sport or activity. OnePlan can be customised to include the exact tools organisers need for their sector.
4. Improved collaboration between stakeholders
Large-scale, multi-site events involve a wide range of partners: local councils, safety teams, suppliers, and volunteers, to name just a few. With so many people contributing to the planning process, miscommunication can easily derail even the best-laid plans.
That’s where OnePlan for your Team comes in. This package enables organisers to collaborate in real time, with multiple people editing the same event plan together. Teams can assign different permission levels – so members, admins, and owners each have the right access – and make changes instantly visible to everyone involved.
Organisers can also share view-only links with stakeholders who don’t need editing rights, while suppliers and partners can be invited into the plan to place infrastructure directly. Every update is captured in the same central workspace, so there’s no risk of working from outdated versions or juggling conflicting files.
The result is seamless collaboration across every site. Teams work more efficiently, stakeholders stay aligned, and suppliers have confidence they’re working from accurate, up-to-date plans. For large-scale events with many moving parts, this level of collaboration is what transforms planning from a fragmented process into a unified, transparent operation.
5. Reduce risk with centimetre accuracy
When planning across multiple sites, the risks are higher: from misjudged crowd flows to safety hazards or procurement errors. OnePlan helps organisers mitigate those risks through its centimetre-accurate GIS mapping tools.
At Paris 2024, this precision was vital. From seating layouts to transport logistics and crowd safety measures, centimetre-level accuracy meant every object – from barriers to bike racks – was placed exactly where it needed to be.
The same accuracy is just as important for road events like the Tour of Britain. Plotting over 1,300 kilometres of racing requires more than just mapping the route. Organisers must design safe spectator zones, road closures, marshal positions, and team areas along the way. By using OnePlan, they can plan every stage with precision, ensuring crowd flows are managed, risks are reduced, and last-minute changes can be quickly updated for everyone to see.
Whether it’s a multi-venue mega event, a city-wide festival, a regional market series, or a multi-discipline triathlon, OnePlan’s precision mapping makes risk reduction an integral part of the planning process.
Built for every event, everywhere
Whether your event spans multiple towns and cities, or your venue needs to host a diverse calendar of events, OnePlan is designed to make planning simpler, faster, and more collaborative. From the world’s largest sporting events to regional tours, city-wide festivals, and local markets, organisers are already saving time, cutting costs, and reducing risks with our platform.
Start planning your multi-site events more efficiently, with up to 50 objects per event included in your free plan.
